Overview
The Charge Batches tab is used to preview image sets in an image batch or create a charge batch to which image sets can be attached to related charges. The image batch contains images of the case documents created as scan batches. This functionality requires two monitors—one to view the image set and the other to work with the image batches.
This tab contains a list of all charge scan batches created and posted in Scan Batches. The charge scan batch must be posted in Scan Batches for it to be available in Connect Back Office. If the charge scan batch is not listed on the Charge Batches tab, go back to the Scan Batches tab and verify the charge scan batch has been posted. If it has not been posted, post the charge scan batch.
If a charge image batch does not contain the image set you need, click the charge image batch on the Charge Batches tab, then click View. The Image Viewer [Batch ID] page opens. Use this page to add images to an existing image set or create image sets into which you can add images. Images are added to image sets by scanning documents or importing images.
The Charge Batches tab includes the following areas: Batches and Sets.
Field Definitions
Field | Type | Required | Description |
|---|---|---|---|
| Batches Section | This section contains a list of the charge image batches. | ||
| Practice | Display Only (pulled from created/updated Image Batch) | Yes | The practice associated with the image batch (Batch ID column). This information is automatically populated if the practice was entered on the Scan Batches tab. |
| Batch ID | System-generated (pulled from created/updated Posted Image Batch) | Yes | The unique identification number of the image batch. This batch identification number is automatically assigned when the image batch is created. |
| Description | Display Only (pulled from created/updated Image Batch) | No | The purpose of the image batch included in the description of the payment batch when it is created, as entered in the New Image Batch window. |
| Facility | Display Only (pulled from created/updated Image Batch) | No | The name of the facility if one was specified when the image batch was created. If the facility was not specified, the column is blank. This column is specific to charge batch images. |
| DOS | Display Only (pulled from created/updated Image Batch) | No | The date of service if one was specified when the image batch was created. If the date of service was not specified, the column is blank. This column is specific to charge batch images. |
| Sets | Display Only (pulled from created/updated Image Batch) | No | The number of image sets in the image batch. Image sets are added to the image batch when the image batch is originally created. You can add image sets to an image batch through the Image Viewer [Batch ID] page if necessary. Each set contains the images related to a particular case or payment. |
| Not Coded | System-calculated | No | The count of the Not Coded coding status of the image set. This status appears in the Coding Status column on the Charge Batches tab. By default, this option is set to Not Coded. |
| In Progress | System-calculated | No | The count of the In Progress coding status of the image set. This status appears in the Coding Status column on the Charge Batches tab. |
| On Hold | System-calculated | No | The count of the On Hold coding status of the image set. This status appears in the Coding Status column on the Charge Batches tab. |
| Complete | System-calculated | No | The coding status of the image set: Not Coded, In Progress, On Hold, Ignored, and Complete. This status appears in the Coding Status column on the Charge Batches tab. Only the forms that have a status of Complete can be imported into a case. |
| Cases | System-calculated | No | The number of cases to which images in the image batch have been linked. |
| Charge Batch ID | System-generated (pulled from created/updated Charge Batch) | No | The identification number of the charge batch to which the image batch is linked. If this column is blank, the image batch is not linked to a charge batch. |
| Sets Section | This section includes a list of all image sets in the selected charge image batch. | ||
| Filter by Status | Drop Down | Yes | You can filter the image sets in the list by Status. By default, this filter is set to All Sets, indicating all image sets, regardless of the status, are listed. To filter the list of image sets, select either Not Coded, In Progress, On Hold, Complete, or Ignored. The contents of the table refreshes to show only those image sets with the status you select. |
| ID | System-generated (pulled from created/updated Image Batch) | Yes | The unique identification number assigned to the set when it is created. Each set has a unique identification number and contains only the images for a particular charge or payment. To view the images in the image set, use the shortcut keys: [Alt]+[Page Up] or [Alt]+[Page Down]. |
| Case | System-generated (pulled from created/updated Case) | No | The case to which the set is attached. If the set is not attached to a case, this column is blank. |
| Tags | Display Only (pulled from created/updated Image Batch) | No | The category that identifies the image set. |
| Coding Status | System-calculated | Yes | The coding status of the image set: Not Coded, In Progress, On Hold, Ignored, and Complete. This status appears in the Coding Status column on the Charge Batches tab. By default, this option is set to Not Coded. Click the applicable status for the coding form. Only the forms that have a status of Complete can be imported into a case. |
| Note | Display Only (pulled from created/updated Coding tab) | No | The information entered on the Coding tab to indicate additional information about the coding process or case, for example, coding on-hold - waiting on anesthesia record. This information is blank if notes were not recorded on the Coding tab. |
| Account ID | System-generated (pulled from created/updated Case) | No | The account which contains the case to which the image set is linked. |
Button Descriptions
Button | Shortcut Keys | Description | Step-By-Step Guides |
|---|---|---|---|
| Batches Section | |||
| Search | [Alt] + [S] | To find image batches. |
|
| View | [Alt] + [V] | To preview the images in the image set of a case image batch. |
|
| Create Charge Batch | [Alt] + [C] | To link or unlink image batches to a charge batch or to create cases to which image sets are attached. |
The image batch is automatically linked to the charge batch upon clicking the Create Charge Batch button. Access the Charge Batch / Image Batches Tab to unlink image batches. |
| Create Image Batch | [Alt] + [I] | To create new image batches using images from submitted Connect Mobile Assistant case files. | |
| [Alt] + [P] | To generate a report of all charge batches displayed on the Charge Batches tab. |
| |
| Sets Section | |||
| Code | [Alt] + [O] | To code the case directly from the image set that contains case document images. | Coding |
| Remove Coding | [Alt] + [R] | To remove coding that has already been entered. | Removing Coding |
